Personnel Records

Access all your employees’ data in one place!

Ever spent half a day hunting down one simple piece of data?

Kata is looking for the expiry date of a new hire’s address card, because payroll urgently needs it. The data is in a folder somewhere on paper, the date of the medical fitness exam is in another Excel sheet, and the size of the issued work clothes is on a yellow sticky note. She spends half a day piecing together what would fit on a single record card.

Without transparent, flexible and easy-to-manage HR administration, HR work turns into long, fragmented searching.

The solution

The HRmaster Personnel Records (Data Hub) module gathers all employee-related data on a single, secure interface:

Complete employee master data: personal details, employment relationships, remuneration, qualifications, language skills – in unlimited numbers, stored with full history
Track medical fitness exams, issued equipment and work clothes, with expiry dates and automatic reminders
Sophisticated role-based access control and specialized database encryption that protects even the most sensitive data
Unlimited document uploads per employee, with a custom folder structure and permissions by document type
Automatic email sending and document generation triggered by events (e.g. employment contracts, exit documents)
Onboarding, offboarding and data-change workflows with a built-in approval process

Benefits

Records once kept on paper and in Excel can be managed in a single digital system
You spend less time on HR administrative tasks • You can reach your employees’ data quickly and easily
The company’s entire organizational structure becomes easy to grasp
As a manager, you can lead your direct reports far more effectively

What used to take Kata half a day of searching now takes a single click.