Why is it worth choosing payroll outsourcing with HRmaster?

Outsourcing payroll can make life easier for any company
• Payroll is one of the most complex administrative areas involving the greatest responsibility.
• There is no room for error: every calculation, return, and record is bound by law, and mistakes can lead to severe fines or loss of trust.
• With an outsourced solution, the company is freed from this burden, as the complex task is taken over by a stable team with strong expertise and a service provider system.

Reduction in personnel wage and training costs
• Employing an in-house payroll specialist means not only salary costs but also training, development, and administrative expenses.
• Training sessions, professional days, and software usage training can add up to significant annual costs.
• In the case of outsourcing, all this remains the responsibility and cost of the service provider; the client only receives the finished, error-free result.

Administrative burdens are significantly reduced
• Managing leaves, recording absences, calculating deductions, requesting declarations—all of these demand time and attention.
• An outsourced system performs this in a structured, automated manner according to a unified set of rules.
• As a result the workload of internal HR and administrative staff is significantly reduced, leaving more time for employee experience, development, or internal communication.

No need to purchase or rent payroll software, or operate other additional infrastructure
• When using an in-house system, the company must take care of purchasing or subscribing to the program, providing the IT infrastructure, data backup, and system updates.
• All this requires technical knowledge and financial investment.
• With outsourcing, these tasks are entirely transferred to the service provider; the client only needs to provide a secure data connection and the basic data.

Dependence on payroll staff is eliminated
• If only one person handles payroll within a company, their absence, illness, or resignation can paralyze the entire payroll process.
• With an outsourced team, there is no such risk: there is always substitution, supervision, and professional backing, ensuring the payroll process remains continuous and uninterrupted.

The service provider ensures up-to-date compliance with laws and regulations
• The labor law and taxation environment is constantly changing.
• It is the duty of the outsourced payroll provider to track all changes in a timely manner and apply them in practice.
• As a result, the company does not need to build its own legal or professional control processes, while being confident that it complies with all regulations.
• This is especially important during a potential labor or social security audit, when authorities may request all documents and calculations.

With the solid professional knowledge and experience of our payroll specialists, we provide a reliable payroll service.
If you would like to learn more,

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HRmaster's Intelligent Payroll Service

Under the strictest data security and confidentiality obligations, as well as financial liability, we provide all the conditions necessary for the long-term provision of payroll activities

• highly qualified professionals
• regulatory compliance
• IT infrastructure
• HR, payroll, social security, cafeteria, and time & attendance software
• comprehensive, flexible administration
• system operation
• system access tailored to the user company's needs and/or for performing retained HR tasks.

During the provision of the outsourcing service, activities not closely related to payroll may remain within our Partner's competence, and the sharing of HR administration tasks can be flexibly shaped according to the company's needs.

HR Administration Service Tasks

• registering and deregistering employees in the labor registry (T1041 reports)
• maintaining an up-to-date registry of contracts for employees and those in other legal relationships, and determining the legal relationship based on the concluded contracts (member, assignment, user)
• upon new entry and exit, receiving HR data from the client organization's HR department (continuous data flow), as well as performing related HR tasks, data provision, determining and registering annual leaves
• alerting the authorized person to behavior that is contrary to the law or harms the organization's interests

Payroll Service Tasks

• handling certificates brought from previous employers
• preparing T1041 notifications
• processing payroll for the company's employees based on verified basic payroll documents (attendance sheets) and data provided by the client company's partner department
• accounting for personal base wages and other wage-type payments (bonuses, premiums), complying with the rules for calculating regular and non-regular wages
• accounting for various allowances: shift allowance, managerial allowance, language allowance, etc.
• applying overtime and working time frames according to legal regulations
• recording annual leaves per employee (managed monthly)
• preparing individual payslips and monthly summaries
• preparing monthly payroll postings for accounting
• preparing mandatory data provision reports (08 data provision), as well as supplementary returns and self-revisions
• issuing employer certificates requested by employees
• preparing headcount and wage statistical (KSH) reports
• receiving contracts and other data necessary for the payroll of persons in other work-related legal relationships: processing their payroll based on performance protocols or working time records, and handling the social security tasks of those who become insured from this group

In the Field of Social Security

Executing disbursement tasks and social security tasks affecting the insured:

• maintaining individual benefit sheets based on sick pay documents
• assessing various illnesses (sick leave, sick pay on own right, child care sick pay)
• calculating and disbursing sick pay
• preparing sick pay disbursement registers
• verifying protocols of workplace and occupational accidents, issuing resolutions acknowledging the occupational nature of the accident, or preparing rejection resolutions and forwarding them to the competent authorities
• assessing and disbursing benefits claimed after the termination of the insurance relationship
• maintaining the benefit cash journal
• assessing and disbursing claims for maternity benefits – pregnancy and confinement benefit, childcare fee (GYED)
• fulfilling mandatory statistical and data provision tasks (monthly, quarterly, annually) in accordance with regulatory deadlines
• accounting for benefits disbursed by social security disbursement locations
• enforcing and accounting for the repayment obligation of benefits received without a legal basis

As part of the year-end closing work, we prepare:

• annual wage summaries (wage cards)
• contribution certificates for deducted contributions
• payer certificates for deducted personal income tax (M30)

Conducting Audits
We conduct audits and reconciliations by external bodies in our office, scheduling appointments in advance with the auditor. We also strive to continuously and up-to-date monitor reconciliations with the accounting department.

With the solid professional knowledge and experience of our payroll specialists, we provide a reliable payroll service.
If you would like to learn more,

CONTACT US!

HRmaster's payroll service is supported by state-of-the-art technology

We use our own proprietary software
Thanks to HRmaster's in-house developed software, we are completely independent of external systems; there is no need for third-party add-ons or license dependencies. This ensures higher stability and predictable maintenance for our partners. Thus, you can be assured that software issues will not hinder your payroll processing.

Integrated platform
HRmaster is a modular and integrated platform covering a complete HR stack, where all modules automatically communicate with each other, seamlessly connecting payroll with time and attendance management, benefits, and HR records. This means data is recorded only once, there is no duplication, and processes run automatically from start to finish.

AI support for filtering out errors and increasing efficiency
The system's built-in AI functions continuously analyze data and proactively draw attention to suspicious or anomalous values. This significantly reduces the possibility of human mistakes. At the same time, AI makes payroll faster and more reliable through partially or fully automated processes.

AI support to assist highly automated processes
HRmaster's intelligent system is capable of supporting the entire payroll chain with automated processes and AI algorithms that assist logical decision-making. The software recognizes rule-based patterns, complies with legal regulations, and optimizes the workflow. Thanks to this, payroll is not only faster but can even run without human intervention.

Cloud-based solutions
Payroll runs on a cloud-based infrastructure, eliminating the need for your own servers or maintenance. This allows cost-effective operation and continuous version updates. Our clients receive a secure, scalable, and always-available service without having to maintain IT infrastructure.

Data moves in a closed system
In the HRmaster system, all employee and payroll data moves within a securely protected, closed environment. Data management operates via an encrypted connection without external access, thereby guaranteeing the GDPR-compliant protection of client data and IT integrity.

With the solid professional knowledge and experience of our payroll specialists, we provide a reliable payroll service.
If you would like to learn more,

CONTACT US!

Frequently Asked Questions during the transition to HRmaster's payroll service

How does the transition happen, what happens during the transition period?
The transition is a sensitive phase in the life of every company, which is why we pay special attention to ensuring the process is seamless and secure for our clients. From the moment the contract is signed, we actively engage in the operations; our expert team works from day one to ensure the necessary information is entered into the system as soon as possible. We do not leave our partners alone during this transitional period; we provide advice, coordinate, and, if necessary, offer immediate solutions. Our goal is to make the transition a relief for your company rather than an additional burden.

What guarantees that you will not be worse off by switching?
It is understandable if a company's management is uncertain about switching, especially if there were difficulties or misunderstandings with the previous service provider. We handle this consciously: from the very first discussions, we operate transparently and on a basis of trust. We record every task, deadline, and expectation in a clear, detailed contract—there are no hidden costs or vague points. A dedicated colleague handles your case, so if you have a question, you don't have to wait or worry about having no one to turn to.

Do you really need to hold your company back if it grows over 100 employees?
Many fear that if their company reaches a headcount of 100, the associated obligations—especially becoming a social security disbursement location—will mean too much administration, responsibility, or risk. This is indeed a regulatory turning point, but its practical implementation does not have to cause stress. We assist numerous companies with over 100 employees in managing this process, including the necessary administration, liaising with authorities, and technical setups. You can safely plan for expansion without worrying that background processes won't be able to keep up with the growth.

When will I get answers if I have a question?
One of the greatest values of our service is that we offer a real, personal connection. You don't get a call center or an anonymous ticket system, but an accessible, competent, dedicated contact person who knows your company and understands what is happening in the background. In our view, payroll is not just a technical task but a trust-based collaboration. Therefore, we don't just execute; we are your partners in daily operations.

With the solid professional knowledge and experience of our payroll specialists, we provide a reliable payroll service.
If you would like to learn more,

CONTACT US!

Thanks to HRmaster's flexible and scalable software, our service can support your business as well

Regardless of company size
Whether it is a 10-person business or an organization employing hundreds of workers, outsourced payroll always offers a reliable and efficient solution. The scalable service adapts to the company's size: it relieves the administrative burden for smaller companies, while managing system complexity for larger ones. Continuous regulatory compliance, automation, and data integration are available to clients of all sizes.

For any industry
The outsourced payroll service is not a one-size-fits-all solution; rather, it adapts to industry specifics. Manufacturing companies, service providers, commercial enterprises, and non-profit organizations can all rely on support that understands the rules, benefit systems, and working time models characteristic of their sector. As a result, payroll is accurate, efficient, and meets all the administrative and legal expectations of the given sector.

For all organizational structures
Whether it is a simple single-shift work schedule or a complex, rotating-shift, project-based, remote work, or part-time structure, the service easily adapts to your operations. The system is capable of handling different forms of employment, temporary employment relationships, and changing benefit conditions. This provides flexibility and security for any organization where the work structure is not unified or changes frequently.

With the solid professional knowledge and experience of our payroll specialists, we provide a reliable payroll service.
If you would like to learn more,

CONTACT US!

HRmaster software and service for payroll

We assist our clients with payroll in two ways. In addition to our payroll outsourcing service, you can also use our modular software for the work of your own in-house payroll specialist. The HRmaster payroll module is not just an independent component, but a module integrated into an HR system that provides automated and user-friendly support for performing payroll tasks. The modular system now includes more than 20 modules, including the Payroll module, whose main features are the following:

Automated payroll – less manual work
• Automatic daily payroll calculation based on available working time data
• Automatic mid-month payroll calculation
• Autonomous payroll processes
• Even fully autonomous payroll for smaller companies
• Enables predictive pre-payroll calculations for 12 months

Integration and data management – everything in one place
• Full integration for the automatic import of working time, benefits, and employee data
• Generating forms and transfer files
• Generating access to payslips in one place
• Easy and comprehensive reporting
• Built-in payroll calendar

User experience – for employees and managers
• Employee self-service interface for data entry and accessing payroll results
• Continuous information flow to employees, including mobile platform integration
• High-level data provision for managers
• Transparent, easy-to-understand interfaces

Control and reliability
• Human control over automated processes
• Displaying changes to facilitate reviews and audits

HRmaster's payroll-related modules

• Time and Attendance: Records working time, overtime, delays, and attendance. This is crucial for the basis of the monthly payroll calculation. It manages the annual leave allowance, allocations, and absences. These impact worked hours and payments.
• HR Records: Contains employees' master data (e.g., wage data, position, type of legal relationship). These are prerequisites for accurate payroll calculation.
• Document Management Module: Storage of payroll records, declarations, and contracts. The sending of payslips can also be automated from here.
• Declarations Module: Collects data for tax and contribution allowances and declarations. It takes employees' declarations (e.g., family tax allowance) into account during payroll processing.
• Compensation and Bonus Planning: Managing and planning premiums and bonuses. These also appear in the payroll process.
• Reporting Module: For visualizing and auditing payroll results, and for executive management reports. Exports for the National Tax and Customs Administration (NAV), accounting, and internal analysis.

With the solid professional knowledge and experience of our payroll specialists, we provide a reliable payroll service.
If you would like to learn more,

CONTACT US!